Director of Benefits

ABOUT WILLAMETTE UNIVERSITY: Willamette University, founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon’s top-ranked MBA program, the Northwest’s oldest law school, as well as MA/MFA programs at PNCA and master’s degrees in data science and computer science. Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, hr@willamette.edu or call us at 503-370-6210. POSITION SUMMARY Reporting to the Director of Advancement Data Analysis and Systems, the Assistant Director of Advancement Systems helps ensure the highest quality experience for Willamette alumni and supporters by maintaining data integrity. This position collaborates closely with the Director to establish policies and procedures, manage data projects, and oversee the flow of data from Raiser’s Edge to Engaging Networks. The position cross trains with the Data Entry Specialist in Gift Processing to build skills redundancy and prevent single point of failure issues. RESPONSIBILITIES In collaboration with the Director of Advancement Data Analysis and Systems, be responsible for data extraction of mailing lists, gift data, email lists and other daily requests for data support by advancement and university partners Working with the Director of Advancement Data Analysis and Systems, build queries and maintenance reports to ensure data integrity Maintain and monitor the flow of data to and from other data systems, specifically Engaging Networks, to Raiser’s Edge In partnership with the Director, develop, document, and maintain procedures Working with the Director of Advancement Data Analysis and Systems, execute systems to streamline and automate routine tasks associated with data entry as well as other essential processes Lead the processing of large datasets for data integrity projects In collaboration with the Director, manage the routine data health calendar Ensure consistent high quality, accurate data through audits, clean-up, research, data transformation, and special data projects Carry out multiple tasks and meet deadlines Follow instructions furnished in verbal or written format Participate as a member of the Advancement Strategy & Operations team in team meetings or ad hoc discussions With the support and coaching of the Advancement Strategy & Operations leadership, recruit, train, and assign projects to student workers Communicate and follow up with our partners (within Advancement, across campus, and third party organizations) on inquiries about data and data requests in a timely manner Maintain the confidentiality of all activities within the organization Assist as needed with other Institutional Advancement activities such as events, meetings and site visits Act as a backup gift processor Manages the Adv change inbox, acting as the go-to for complex requests and clarifications; Assigns out tasks as necessary QUALIFICATIONS Minimum Education: Any combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position Familiarity with MS Office, with an emphasis on MS Excel Familiarity with G-Suite, with an emphasis on Google Docs and Google Sheets Interact and maintain good working relationships with individuals of varying social and cultural backgrounds Communicate efficiently and effectively both verbally and in writing Demonstrated experience in detail oriented data entry & data validation tasks; cares about data accuracy & validity, understands and upholds importance of data as a foundation for relationship management in support of the University’s mission Able to maintain confidential information, navigate relationships with finesse, and work to the highest ethical standards as outlined by the Council for Advancement and Support of Education (CASE) Attendance and punctuality, sense of humor, and a positive team-oriented attitude are highly valued Ability to work occasional evenings and weekends for signature events and activities including Alumni Reunion Weekend Excellent communication skills Highly organized; detail-oriented; an independent thinker capable of prioritizing daily, weekly, and monthly tasks, and completing them with basic direction Comfortable with the use of technology, especially spreadsheets Ability to communicate effectively and to produce clear, concise, compelling, donor-centered and detail-oriented communications and materials Preferred Experience with Raiser’s Edge NXT and Database View Past experience in a higher education or non-profit setting preferred Typical Work Schedule: Monday through Friday, 8 am to 5 pm. Physical Demands & Working Conditions: Typical work is performed indoors in a normal office environment. Salary: $23.73/hour (~$49,360 annually) You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume: Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis Current Resume Applications will be reviewed on a rolling basis until the position is filled. ​ Incomplete applications will not be considered. BACKGROUND CHECK REQUIREMENT: All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position. REASONABLE ACCOMMODATIONS STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. INSTRUCTIONS FOR APPLICANTS: Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.

ABOUT WILLAMETTE UNIVERSITY: Willamette University, founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon’s top-ranked MBA program, the Northwest’s oldest law school, as well as MA/MFA programs at PNCA and master’s degrees in data science and computer science. Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, hr@willamette.edu or call us at 503-370-6210. POSITION SUMMARY The Assistant Director of Admissions serves as a member of the Recruitment Team, performing duties related to territory management, special projects, and internal team work. The Assistant Director of Admissions represents the University to external constituents including prospective students, families, counselors, and colleagues, and also works with internal campus constituents including students, faculty, and staff. All job responsibilities will be performed with the primary goal of advancing the University’s enrollment and net revenue goals. ESSENTIAL DUTIES The Assistant Director of Admissions participates in all admission-related activities including the management of an admission territory: Territory managers plan and execute a travel schedule that is data-driven, creative, and focused on both application generation and yield, including: High school visitations and off-campus interviews College fairs, workshops, and counselor events Management of territory-specific off-campus events Territory managers communicate and interact proactively, consistently, genuinely, and in a timely fashion with students and families from their designated territory: Encourage application and participation in the visit program Encourage continued interest throughout the application process Affect the yield of admitted students through daily communication strategies Territory managers participate as members of the Admissions Committee including: Review of student credentials and admission recommendations Participation in merit scholarship recommendations Territory managers support the successful execution of on-campus visit programs through participation in: Daily information sessions Session presentations or moderation of panels during major events Preparation for major events in any way required of the Visit & Events Team The Assistant Director of Admissions is also responsible for contributing to the overall recruitment strategy by specializing in and directing one or two key recruitment responsibilities such as: transfer recruitment, communications, technology development and training, diversity and inclusion recruitment, or alumni and parent engagement. Additional Duties: Meet or exceed enrollment goals from designated travel territory Formulate individual correspondence in coordination with overall communication campaigns Support and participate in all associated recruitment initiatives Exercises discretion to safeguard the confidentiality of student, staff and University information Demonstrates the highest professional demeanor and ethical behavior while representing the University Remains current in external market conditions Exercise best admission practices Work well with a wide variety of people from various backgrounds Maintain confidentiality and care as a steward of University data Perform other duties as assigned MINIMUM QUALIFICATIONS Bachelor’s Degree Two to three years of experience working in admissions or a similar position in higher education. Must have a valid driver’s license and be able to travel independently Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license or certification Typical Work Schedule: Monday through Friday, 8am to 5pm. This job includes routine weekend and evening work. This position will be expected to travel 6-8 weeks in the fall and 3-4 weeks in the spring. Physical Demands & Working Conditions Typical work is performed indoors in a normal office environment. Many work responsibilities are performed while traveling in high schools, hotels, and conference centers. Salary: $55,080 You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume: Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis (optional based on department/ position) Current Resume Applications will be reviewed on a rolling basis as received until the position is filled. Incomplete applications will not be considered. BACKGROUND CHECK REQUIREMENT: All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position. REASONABLE ACCOMMODATIONS STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. INSTRUCTIONS FOR APPLICANTS: Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.

ABOUT WILLAMETTE UNIVERSITY: Willamette University, founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon’s top-ranked MBA program, the Northwest’s oldest law school, as well as MA/MFA programs at PNCA and master’s degrees in data science and computer science. Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, hr@willamette.edu or call us at 503-370-6210. POSITION SUMMARY The Head Coach of Women’s Triathlon directs all areas associated with the women's triathlon program including practice and competition preparation, student-athlete support and budget management. DUTIES AND RESPONSIBILITIES Directs and coordinates all required aspects of the women's triathlon program, serving as head coach. Provides leadership and instruction in the personal and athletic development of student-athletes, including counseling team members in academic, disciplinary and personal matters. Prepares and manages program budget, including purchasing of equipment and other supplies as needed. Makes team travel arrangements including accommodations, transportation and meals. Observes all conference, NCAA and university rules and regulations. Schedules competitions and practices within university, USA Triathlon and NCAA Division III guidelines. Teaches the fundamental principles and techniques of triathlon (i.e. competition, traditions and sportsmanship) as well as the philosophy of the sport. Is proactive in all matters pertaining to safety among staff and participants. Represents the department and university in public relations efforts. Participates in department and Division planning and staff meetings, representing the women's triathlon program and/or Willamette athletic department as needed. Cooperate with all coaches and administrative staff within the athletics program to enhance overall department operation and student-athlete experience. Additional administrative responsibilities and duties will be assigned by the Director of Intercollegiate Athletics as needed. QUALIFICATIONS Two years’ experience coaching high school, club or college triathlon. Knowledge of all applicable rules as they apply to triathlon. Ability to successfully articulate the values of a liberal arts education and the role intercollegiate athletics plays in the development of student athletes. Possess strong leadership, organizational, communication and management skills; serves as a role model for student-athletes. Ability to effectively teach and coach students in both an individual and team setting. Must demonstrate strong communication and organizational skills and must be able to work effectively with staff, faculty and other members of the university. Ability to effectively communicate in English, both orally and in writing, including the ability to communicate instructions pertaining to athletic matters in an athletic coaching setting. Ability to execute those physical activities required to perform the essential functions of the position. Knowledge of and ability to use computers and a variety of software applications. Ability to effectively interact with a wide variety of people in a manner that positively portrays the university and its programs, personnel, and philosophies. Must possess a current driver’s license valid in the state of Oregon or the ability to obtain one within 60 days of hire date and satisfactory driving record insurable by the University’s insurer. Ability to work independently as well as establish and maintain harmonious relations with other staff, faculty and students. Successful clearance of a criminal conviction record check. Master's Degree preferred Typical Work Schedule: Monday through Friday, 9 am to 5 pm, some weekends required. This role is a 30 hour a week position for 10 months of the year (August through May). Salary: $16.50/hour (approximately $21,400 annually) You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume: Cover letter addressing the required qualifications Current Resume Applications will be reviewed on a rolling basis until the position is filled. ​ Incomplete applications will not be considered. BACKGROUND CHECK REQUIREMENT: All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position. REASONABLE ACCOMMODATIONS STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. INSTRUCTIONS FOR APPLICANTS: Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.

ABOUT WILLAMETTE UNIVERSITY: Willamette University, founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon’s top-ranked MBA program, the Northwest’s oldest law school, as well as MA/MFA programs at PNCA and master’s degrees in data science and computer science. Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, hr@willamette.edu or call us at 503-370-6210. Position Summary The Facilities Department at Willamette University is responsible for the daily operations, maintenance and upkeep of approximately 1.4 million square feet of academic, residential, administrative and off campus properties situated on approximately 60 acres with all the associated utilities and infrastructure. The Boiler Operator operates, maintains and repairs all boilers and related equipment in order to supply heating water and domestic hot water in all buildings at Willamette University’s Salem Campus. ESSENTIAL DUTIES Manages and encourages Facilities Management workplace expectations. Is familiar with and understand all applicable state boiler laws and CSD-1. Operates, maintains and repairs all boiler room equipment in accordance with good engineering standards, State laws, and safe work practices. Ensures that all preventive maintenance is accomplished as prescribed by the State of Oregon, owner’s insurance company and manufacturer’s requirements. Performs repairs to all heating system equipment including but not limited to; boilers, burners, pumps, fuel trains, relief valves, safety controls, sensors, air elimination and expansion equipment, control valves, flow stations and meters, flues, stacks, refractory, gaskets, condensate removal and condensate return systems, boiler make up valves and meters. Tests all boiler safeties and alarm systems on operating boilers as needed and as prescribed by best practices. Tests boiler water and condensate daily. Maintains water treatment program for boilers and closed loop systems. Checks, observes, and adjusts boiler equipment a minimum of twice daily or as needed in order to maintain boiler burner efficiency and proper operation. Maintains heating plant records according to industry standards and DEQ regulations including but not limited to; equipment repairs/replacements, P.M. tasks done, water treatment, fuel usage, stack temps, make up water readings, blow down rates and general operating conditions. Schedules and prepares boilers for internal and external inspections with state and insurance inspectors. Makes or arranges for any and all repairs and returns boilers/heating equipment to service as required. Cleans all boiler rooms and equipment, keeping them neat and uncluttered at all times. Ensures that safety precautions are followed at all times. Troubleshoots and corrects campus heating system problems. Reviews blueprints and construction designs to assure all projects conform to State Law and CSD-1. Retrofits equipment to keep boiler systems current following manufacturer recommendations and applicable codes. May use the campus wide DDC system to monitor and control heating equipment. Subject to after-hours callback for emergencies. Coordinates efforts with consultants, project managers, contractors, and University personnel as assigned. Maintains positive working relationships with University departments, staff, vendors, contractors, and the public. Fills in on weekends, holidays and swing shifts when required. Assists other team members as needed. Performs other maintenance related duties as assigned. MINIMUM QUALIFICATIONS Any combination of education and experience that provides the required knowledge, skills and abilities to perform the duties of this position Minimum of five years’ experience with thorough knowledge of both oil and gas-fired boiler systems and related equipment Knowledge of safety hazards and precautions related to building maintenance and boiler operation Thorough knowledge and understanding of boiler water chemistry Ability to troubleshoot boiler, control, pump and valve problems, read and interpret blueprints, estimate time and materials Proficient use of a personal computer and software programs such as Word, Excel, or any specialized applications Ability to establish and maintain harmonious relations with other staff, faculty, alumni, visitors and students Possession of a valid driver’s license and satisfactory driving record or ability to obtain one within 60 days of date of hire Preferred Qualifications High school education and technical schooling in boilers Relevant industry recognized certifications, particularly Boiler/Pressure Vessel Building Service Mechanic Class 3 (CL3) and/or LME/LBME license Typical Work Schedule Monday – Friday 7:30am to 4pm; evenings, weekends, and swing shift may be required on occasion. Subject to after-hours callback for emergencies Physical Demands and Working Conditions Involves exposure to adverse environmental conditions as may be found working in a facilities setting which may include but is not limited to; working outdoors in inclement weather, extreme temperatures, noise, dim lighting, dust, dirt, confined spaces, high elevations, bio hazards and other hazardous materials. Will be required to drive vehicles both on and off campus. Routinely lifts up to 50 pounds. Duties may require climbing ladders and working in confined areas. Salary: $33.66/hour You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume: Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis (optional based on department/ position) Current Resume Applications will be reviewed on a rolling basis as received until the position is filled. Incomplete applications will not be considered. BACKGROUND CHECK REQUIREMENT: All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position. REASONABLE ACCOMMODATIONS STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. INSTRUCTIONS FOR APPLICANTS: Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.